Free AI Usage Disclosure Generator
Explain AI features, providers, input data, human review and limitations using your actual practices. Edit sample wording and export HTML, Word or PDF.
How to create your ai usage disclosure
Explain your actual records, data flows and responsibilities.
- 01
Gather accurate details
Confirm actual AI uses and providers, input/output data, training and retention arrangements, human review and user contact routes.
- 02
Edit the relevant examples
Open each section. Keep useful sample wording where accurate, edit it or use Restore example. Required facts are marked *. Closing a section brings the next into view without discarding your answers.
- 03
Review and export
Read the complete document. Confirm the identities, dates, scope and procedures. Download editable Word or HTML, or open Print / Save PDF to create a fixed copy. Formatted copy and exports contain a link to this tool.
- 04
Publish and maintain
Publish the statement where people can find it or share it with the relevant dataset or service. Link related privacy information. Keep the statement aligned with operational records and update it when practices change.
Details specific to this document
AI scope and systems → inputs and provider data use → retention → human review and decisions → limitations and user questions.
Optional details appear when supplied; conditional fields follow your selections. Example wording stays editable. Actual facts are not inferred from provider names, legal labels or a selected checkbox.
Scope, privacy and review
A disclosure does not establish AI Act or privacy compliance. High-impact decisions, sensitive information and regulated uses may need additional safeguards and notices.
- Generation takes place in this browser. Your form answers are not sent to a document-generation service or saved between visits. Download before leaving.
- Use only necessary information. Do not enter passwords, full payment credentials or copies of identity documents.
- Check that your statement matches your implementation, contracts and privacy notice. A document does not implement controls or establish legal compliance.
Substantive update: 9 October 2026. No certification or review by a named legal professional is claimed.
Frequently asked questions
Is this tool free, and do I need an account?
Generation, formatted copy and exports are free and require no account. Answers are processed in this browser and are not saved between visits. Download your work before leaving.
Does this prove our AI system is compliant or unbiased?
No. This document describes the practices you enter. It does not audit a system, prove fairness, validate provider contracts or certify compliance with AI or privacy laws.
Can I keep or edit the example content?
Yes. Fields marked “Editable example” contain model wording you can keep if accurate, edit or restore. Enter actual providers, records, practices and incident facts. The examples are not verified facts or legal certifications.
Which export formats can I use?
Download HTML or an editable Word .docx document. Print / Save PDF opens a print view for a fixed copy. Preview, formatted copy and exports include a link to this exact generator. Sending, publishing or filing is a separate step.
Reference for your review
ICO and Alan Turing Institute: explaining AI decisions. Check the requirements that apply to your location, role and activity; this reference does not establish that a particular law applies to you.